---
title: "Understanding Clips"
description: "Ever needed to use the same text or HTML in multiple articles? We got you. Clips lets you do just that. You can even have article content live-update everywhere when you edit the Clip."
url: "https://support.helpdocs.io/article/m27mmeeghp-understanding-clips"
category: "Managing Content"
updated_at: "2025-10-03T10:59:13Z"
---

# Understanding Clips

Need to use the same text or HTML in multiple articles? Clips has you covered. Let's take a look to see how it works.

**Static** Clips insert content once and don't update with future changes. **Dynamic** Clips update everywhere when you edit the original Clip.

[Embedded iframe](https://player.vimeo.com/video/1085289106)

### Accessing Clips

1. Find Clips in the sidebar under **Clips** (or [click here](https://support.helpdocs.io/app/clips))
2. Select any Clip from the list

That's it!

### Clip Features Based on User Role

Your team members will have different Clips permissions depending on [their user role](/article/CaKSeF9kSP-managing-users). Here's what each role can do with Clips:

| Clip Feature                                                                                                | Read-only | Writer | Editor | Administrator | Owner |
|-------------------------------------------------------------------------------------------------------------|-----------|--------|--------|---------------|-------|
| View Clips                                                                                                  | \-        | ✅      | ✅      | ✅             | ✅     |
| [Create Clips](https://support.helpdocs.io/article/m27mmeeghp-managing-clips#creating_a_new_clip)           | \-        | ✅      | ✅      | ✅             | ✅     |
| Lock Clips                                                                                                  | \-        | ✅      | ✅      | ✅             | ✅     |
| [Share Clips with Team](https://support.helpdocs.io/article/m27mmeeghp-managing-clips#team_sharing_options) | \-        | \-     | ✅      | ✅             | ✅     |
| Unlock others' locked Clips                                                                                 | \-        | \-     | \-     | ✅             | ✅     |

### Creating a New Clip

1. Head to **Clips** from the sidebar
2. Click **+ New Clip**
3. Add your title and content
4. Hit **Save**

### Inserting a Clip

Ready to use your Clip in articles? Here's how:

[Embedded iframe](https://player.vimeo.com/video/960442158)

1. Head to your article
2. Click the 📎 **Clips** button in the toolbar
3. **Search for your Clip** and select it
4. Choose how to insert:
   
   1. **Insert** adds a static version (future Clip changes won't affect this instance)
   2. **Insert dynamic** adds a version that updates when you edit the original Clip
5. Your Clip appears in your article 🎉

### Deleting a Clip

1. Head to **Clips**
2. **Select the Clip** you want to delete
3. Click the ☰ **More** button
4. Click **Remove** and confirm

### Team Sharing Options

![Clip settings with a title, usage info, share option enabled, and lock option.](https://files.helpdocs.io/Ytt2uahFxY/articles/m27mmeeghp/1747494050516/screenshot-2025-05-17-at-16-00-35.png)

Control who can see or edit your Clips with sharing settings:

1. Head to **Clips**
2. **Select the Clip** you want to manage
3. Use **Share** or **Lock** options

Here's what each sharing combination means:

Sharing options selected

Who can access your Clip

None

Only **you** can edit and see your Clip

Share with team

**Editors** and **Administrators** can edit and see your Clip

Share with team & Lock Clip

**Editors** can see your Clip

**Administrators** can edit and see your Clip

### Synced Clips

Managing multiple HelpDocs accounts? Synced Clips let you maintain content across them efficiently.

With Synced Clips, your primary account manages the clips while secondary accounts can use them without editing rights.

![Clips managed by support.helpdocs.io.](https://files.helpdocs.io/Ytt2uahFxY/articles/m27mmeeghp/1746538024943/synced-clips.png)

When you edit a Synced Clip in your primary account, changes automatically appear in all secondary accounts—saving tons of time when managing multiple Knowledge Bases 🙌

This works perfectly for teams managing multiple brands or products that share common support content but need separate Knowledge Bases.

To enable Synced Clips, [send us an email](mailto:hi@helpdocs.io?subject=Synced%20Clips&body=Hey%21%20I%27d%20like%20to%20sync%20clips%20between%20my%20primary%20and%20secondary%20account%3A%0D%0A%0D%0APrimary%20URL%3A%0D%0ASecondary%20URL%3A%0D%0A%0D%0AThanks%21).

### Viewing Dynamic Clips Stats

[Embedded iframe](https://player.vimeo.com/video/1008781955)

Track where your Dynamic Clips are being used:

1. Head to **Clips** and select a Clip
2. Look for the badge under the title
3. If the Clip is used dynamically, click the badge to see a filtered Content view
4. You'll see all articles using that Clip

### When to Use Clips

Clips are perfect for several scenarios:

1. **Complex HTML blocks**  
   Save complicated [HTML blocks](/article/7ogotuxka7-adding-a-html-block) you use frequently without recreating them each time.
2. **Article templates**  
   Create templates for FAQs or other standardized content you make regularly.
3. **Reusable content sections**  
   With Dynamic Clips, update content in one place and see changes everywhere it's used—ideal for banners, contact information, web forms, and more.

Name your Clips with clear prefixes like **TEMPLATE:** or **SECTION:** to easily identify their purpose.