Table of Contents

Creating and Managing Permission Groups

Taylor Sloane Updated by Taylor Sloane

The easiest way to start restricting articles to certain users is to create a Permission group.

Each user can have as many Permission groups as you'd like and you can assign multiple Permission groups to each article.

Creating a Permission Group

  1. Head to Settings > Users
  2. Click Groups in the top bar
  3. Click Create Group in the top right
  4. A popout will appear. Enter a name for the new permission group
  5. Click Save changes

Assigning Users to Permission Groups

Now you've got your Permission group set up you can start assigning it to users. There are two ways to assign a Permission Group to a user:

  1. Assign the Permission Group in Users > Members in Settings
  2. Assign the user group when inviting a new user

There are also two options for the type of Permissions you want to grant this user:

  • Read-only: This will allow them to view the content included in this Permission Group but it won't let them edit the article:
  • Full-access: This will allow the user to both view and edit the article.
Owners and Administrators will always be able to view and edit every article and so can't be added to Permission Groups

Removing Permission Groups from Users

  1. Head to Settings > Users
  2. Select the user you'd like to edit
  3. Click Edit x User at the bottom of the user table
  4. Select the X on the permission group to delete it
  5. Click Save changes

Deleting Permission Groups

  1. Head to Settings > Users
  2. Click Groups
  3. Find the group
  4. Click ⋮ More > Delete on the group row
Only Permission Groups without members assigned can be deleted

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