Setting or Updating the Name in Your Profile
Can I Schedule a Demo?
The HelpDocs Trial
Setting Up a Custom Domain
Setting the URL Style for your Articles
Switching Between Multiple Accounts
Adding or Changing Your Profile Image
Logging In To Your HelpDocs
Understanding Smart 404 Pages
Understanding Top Articles
Writing and Editing Articles
Adding an HTML Block
Using Markdown Blocks
Using Code Blocks
Getting Started with Content Blocks
Using Quote Blocks
Adding Tags to Articles
Using Ordered Lists
Moving an Article to a Different Category
Inserting Images into Ordered Lists
Adding Note, Tip, and Warning Callouts
Switching the Editor Mode
Article Backups, Revisions, and Versioning
Understanding Article Statuses
Text Editor Shortcuts
Deleting an Article
What is Readability?
Collaborating on Articles with Presence
Adding a Table of Contents
Restoring Deleted Articles
Editing Category Metadata
Exporting & Backing Up Your Articles
Hiding Articles from Public Search Engines
Delete a Category
Downloading Articles to PDF
Featuring an Article
Creating Draft Versions of Published Articles with Working Copy
Incompatible Browser Extensions
Bulk Select & Edit Multiple Articles
Creating a Subcategory
Understanding Search Results
Linking to a Part of an Article
Using help.new to Create Articles
Setting Up Integrations
Available Commands in Your Slack Workspace
Get Feedback, Activity, and Contact Form Notifications in Slack
Installing the Slack Integration
Sharing Articles From HelpDocs to Slack
Configuring Your Slack Integration
Connecting Google Analytics
Connecting Gainsight PX
Using HelpDocs with Ticketing Systems
Adding a Feedier Carrier
Syncing Content to elevio
Enabling Comments with Disqus
Connecting Sunshine Conversations
Customizing your HelpDocs
Making Your Printed HelpDocs Look Nicer
Making Video Embeds Responsive
Disabling Authorship and Updated Times
Getting Help with Code Snippets
Disabling Top Articles
Using Different List Styles
Using HelpDocs with RTL Languages
Disabling Related Articles
Overriding the Font on Your Knowledge Base
Using a Background Image in the Header
Making Tables Scroll When They're Too Wide for the Page
How to Change the Logo Link
How to Add Extra Spacing
Adding Lightboxes to Images
Add HTML Before the Closing Body Tag
Customizing Feedback Icons
Condense Top Article Spacing on Bars V4
Custom HTML Templates
Understanding the Contact Form
Changing the Language in Common Phrases
Hiding the Contact Button
Customizing an Article Slug, Meta Description & Short Version
Adding Custom CSS
Setting Article Display Order
Adding Custom Navigation Links
Setting a Custom Favicon
Setting Category Display Order
Uploading Your Brand Logo
Adding URL Redirects
Featuring a Category
Adding Icons to Categories
Hosting HelpDocs at a Subfolder of Your Site
Adding an Open Graph Fallback Image
Choosing a Template
Testing Customizations with .dev
Adding Cookie Consent
Automatically Translate Articles with Machine Translations
Understanding Multilingual Translation
Setting Up Multilingual
Getting Started with Permissioning
Creating and Managing Permission Groups
Assigning Permission Groups to Categories
Assigning Permission Groups to Articles
Removing Permission Groups from Articles
Setting Up and Using SAML Single Sign-On
Restricting your HelpDocs with Custom JWT SSO
Using OpenID Connect for Single Sign On
Configuring Slack Single Sign On
Restricting Your Docs to Logged In Users
Shared Password Protection
Accessing User Data in HelpDocs
Data & Analytics
Getting Team Event History with Audit Trail
Understanding Articles Clicked
What are Tickets Avoided?
Exporting Your Stats
What is the Happiness Score?
Integrating Lighthouse with Live Chat Providers
Lighthouse Widget API
Adding Lighthouse Trigger Buttons to Webflow
Updating Your Billing Information
Cancelling Your Account
Invoices and Email Receipts
European Union VAT Charges
Subscribing to a Plan for the First Time
Changing Your Plan
Tax Residency Certificates and Forms
Is my data secure and protected?
Can I use multiple HelpDocs accounts together?
Who counts towards the user limit on plans?
How do I change my email?
Can I migrate or import my data from another service?
Can I Change the HelpDocs Branding?
Can I have a single article appear in multiple categories?
Can I host my internal docs in HelpDocs?
I’m seeing a blank screen when I load my knowledge base
Help! No articles are appearing on my knowledge base
What is an account slug?
How do I reset my password?
I've added a script but it isn't working
Help! My app's not loading 😭
I can't log into my HelpDocs account
Can I embed files into HelpDocs?
How do related articles work?
Can I host my API docs in HelpDocs?
Is HelpDocs GDPR compliant?
Will translated articles be deleted if I remove that language?
My Article Has a Blank Space to the Left. What's Wrong?
One of my headings isn't showing in the table of contents
I'm getting 'Your connection is not private' on my custom domain
HelpDocs Support Scope
How do I publish an article that's not available in the default language?
Why isn't my contact form showing up?
Creating a Knowledge Base from Scratch
Optimizing Your Knowledge Base for Search
Finding CSS Selectors in Your Browser
Clearing the Cache in Your Browser
Writing Clear and Digestible Knowledge Base Articles
Updated by Jake Peters
At HelpDocs we take security and data protection seriously. Here's an overview of some stuff we're doing to keep your data safe.
End to End Encryption
All accounts come with SSL as standard on the HelpDocs subdomain. You can also optionally enable SSL on your custom domain with one click. Our SSL connections are terminated directly on our application servers, so your traffic's encrypted the whole way. We don't use any third party providers or middleware here, so your data's always safe.
Databases Encrypted at Rest
We encrypt our databases at rest. That means all your data's securely locked when it's not in use.
We backup your data every day, and retain months of backups on a rolling deletion schedule. These backups, you guessed it, are encrypted too.
First Class Hosting
All our servers are based in Google Cloud's Iowa datacenter. We have firewalls around all the instances to protect our servers from bad actors.
We conduct regular penetration tests to mitigate against common (e.g. OWASP Top Ten etc.) and emerging threats.
Access to your Data
Account data is strongly namespaced to your account. Unless you choose to make your documentation public other customers will never have access to your data. You're also able to restrict certain content to certain users with our access control features: data will only be shared with those you choose.
Some members of the HelpDocs team do have access to your data. We'll access your data as part of support requests and in case of urgent service issues. Otherwise we'll always ask your permission before accessing your account. Any staff members that have access to your data are subject to strict confidentiality agreements. All data access is audited.
We will respond to subject access requests, request to modify your personal information, requests to delete your own personal data or that of your users, and requests to stop processing all personal data within 10 days of request.
We don't offer an SLA on our shared hosting plans. If you require an SLA, we may be able to offer one on an Enterprise plan. Get in touch with support if this is something you're interested in.
That said, you can check our historical uptime on our public status page here. It's updated every few minutes.
- roles, responsibilities, and governance
- privacy policies/procedures
- review and monitoring processes to ensure continuous improvement
- details of the appointed Data Protection Officer
- privacy by design and adherence to default principles of privacy when features are built or updated
- retention schedule for personal data
- privacy training/awareness program
- records for the historical and future processing of personal data
We do not process high risk data and are not required to Data Privacy Impact Assessments.
Incident & Breach Management
We have a formal and documented incident management and data breach response plan. This plan is regularly tested.
In the event of a data breach we will inform any affected parties as soon as is reasonably possible upon becoming aware.