Need to narrow down a list of articles with specific attributes? You can use our filtering tools for your articles to find exactly what you're looking for and change some of the values super quickly.
Filtering Articles
- Head to Content
- Click on the Filter button in the top right
- Start adding filters from the dropdowns to find what you're looking for
- Optionally change any values
- Click Find articles
Available Article Filters
Filter | Description |
Status | Filter based on article status. Pick as many as you like. Draft, Privately published, Published, Archived |
Author | Find articles owned by one or more people on your account. |
Stale status | Filter by whether an article has been marked Stale. Any, Fresh, Stale |
Working Copy | Filter by whether a published article has unpublished edits waiting in a Working Copy. Any, Does not have Working Copy, Has Working Copy Choose Has Working Copy and an extra Involving field appears. Use it to find Working Copies on a person's own articles, or their edits to someone else's. This filter only works when matching all conditions. |
Translation status | Filter by whether an article has been translated into the language you're viewing, and whether that translation is out of date. Any, Translated, Needs translation, Translation outdated This filter only appears when you're viewing a secondary language, and only works when matching all conditions. |
Category | Filter by articles inside one or more categories. Choose << Unassigned >> to find articles that aren't in a category at all. Picking a category only adds that category. To include every category nested inside it too, click the +N button beside it. |
Search term | Find articles whose title or body contains an exact word or phrase. Handy for tracking down an old product name or URL. |
Permission Groups | Filter by the Permission Groups or Roles an article is restricted to. Click Matches some beside the label to switch to Matches all, so articles must be in every group you pick. This filter only appears for people who can edit settings, on plans with permissions. |
Tags | Filter by tags added to your articles. Like Permission Groups, click Matches some to switch to Matches all. |
Updated in the last / Updated after | Find articles updated recently. Enter a number of days (for example, updated in the last 30 days), or click Pick a date to choose a specific day instead. |
Not updated in the last / Updated before | Find articles nobody has touched in a while. Enter a number of days (for example, not updated in the last 90 days), or click Pick a date to choose a specific day. |
Example Filters
If you're stuck on ideas on how to filter your content, think about the data you're looking for. We find users want to work out:
- When a set of articles were last updated
- Who is in charge of which articles
- A set of Stale articles given certain criteria
- Which edits are still waiting to be published
Find all published Stale articles updated after the 30th November
Match: All conditions
Status: Published
Stale status: Stale
Updated after: 30 November
Find published articles nobody has updated in the last 6 months
Match: All conditions
Status: Published
Not updated in the last: 180 days
Find all unpublished edits Mila has made
Match: All conditions
Working Copy: Has Working Copy
Involving: Mila
Find all marketing content by Mila in the Marketing Permission Group updated after 17th June
Match: All conditions
Permission Groups: Matches all Marketing
Author: Mila
Updated after: 17th June
Find all draft content by Rebecca in the Marketing and Support Permission Groups
Match: All conditions
Status: Draft
Permission Groups: Matches all Marketing, Support
Author: Rebecca